StoneCircle Admin FOR CHAIRMEN & FACILITY MANAGERS

The dashboard your team won't want to close.

Every gate event, payment, case, and alert flows into one operational view. Chairmen, facility managers, finance officers, and security teams get the access they need, with clear roles and permissions for each team member.

Start running your space today → Talk to sales
Simple setup for your estate or school. No commitment to start.
StoneCircle Admin dashboard showing members, dues, cases and payment analytics
Live operational view
StoneCircle Admin dashboard
admin.stonecircle.limestone.ng/avocado-estate · operations SESSION · Mrs. C. Adeyemi · Chairman
Operations
⌂ Overview
○ Residents 412
▢ Visitors
⚡ Alerts 3
Financials
₦ Dues
⧖ Utilities
⌥ Levies
Community
✉ Broadcasts
! Cases 12
◇ Audit log
Avocado Estate — Overview
August 2026 · last sync 14:32 WAT
Live 412 residents · 4 blocks
Dues collected · MTD
₦2.42M
↑ 12% vs Jul · 78% of target
Visitor entries · 24h
248
98% pre-approved · 4 walk-ins
Avg. panic response
2m 18s
↓ 22s vs last quarter
Open cases
12
↑ 4 new this week · 3 overdue
Gate access — last 14 days
Visitors per day · Aug 03 – Aug 16
Aug 03 Aug 10 Aug 16
Flags & alerts
AI · last 24h
Unusual access pattern — Block 4 walk-in (no resident match)
12:18 · gate 1 · escalated to FM
Dues overdue · 9 residents · Block 7
aging > 30 days · reminder sent
Case response overdue · maintenance · 3 days
Block 2 · Mr. J. Okafor
Meter top-up volume below norm
8 residents · check fault?
From gate event to operational record
The physical work on site and the dashboard your team sees stay in sync.

Seven things you can finally see.

The work of running a Nigerian estate hasn't changed. Knowing what's actually happening has. These are the views your team will live inside.

01 — THE RULE

Set it once.
The system enforces it.

Choose the stages, reminder, notice and restriction, the dates they apply, and what waits for payment. Every notice has a read receipt, and every release is logged.

02 — DUES & FINANCIALS

Dues collection,
live and per resident.

See who has paid, who hasn't, and who is consistently late across monthly dues, special levies and shared utilities. Reminders are automatic and traceable. When the estate's rule applies, electricity top-up waits until dues are paid. Receipts are stored against every payment.

AGM
Walk into the Annual General Meeting with the record.

One export covers the year: dues summaries and outstanding balances, payment records and receipts, case records with resolution times, gate and incident history.

03 — ACCESS & VISITORS

Every gate event,
against a name.

Pre-approved visitor codes, the resident's name, check-in or check-out status, and the security personnel who let them through. Searchable. Exportable. Always on record.

04 — INCIDENTS & PANIC

Panic alerts, routed and timed.

When a resident hits panic, every minute is on the clock. Admin shows the alert, its location, the responders called, the acknowledgment, and the resolution time — so you can prove your response was real.

05 — CASES & FOLLOW-UP

Maintenance issues
that don't get lost.

Photos, ownership, status and history stay together. Every case has someone responsible for it and stays visible until it is resolved. Residents see progress, while the facility manager sees what needs attention.

06 — FLAG

Anomalies before they hurt.

Unusual access patterns. Dues leakage. Gate kiosks going offline more than usual. Cases and clocks about to breach. Limestone checks the numbers your team doesn't have time to and highlights what needs attention.

Dues collection in Zone B is 23% below trend Gate 2 kiosk offline for 40 minutes Visitor code reused twice in one hour Case #214 is about to breach its response window
07 — AUDIT LOG

Every action, on the record.

Who approved that visitor? Who waived that levy? Who unlocked that gate at 03:17? Limestone keeps a tamper-resistant audit trail of every meaningful action, ready for the next Annual General Meeting (AGM) and the next handover — nobody starts from scratch.

— Role-based access

Built around how your
community actually runs.

StoneCircle Admin is not one screen for everyone. Each role sees only the work they are responsible for — and nothing more. No more chairmen forwarding screenshots to facility managers at midnight.

— Role 01

Chairman

Strategic oversight across finances, access, cases, and security trends. See the reports the board needs before the next Annual General Meeting.

Sees
Estate-wide KPIs Financial summaries Incident reports Audit log (read)
— Role 02

Facility Manager

Daily operational visibility across gate activity, cases, alerts, notices, and service workflows. See what is happening, what needs attention, and who is responsible.

Sees & manages
Live operations Cases & follow-up Visitor logs Notices with read receipts Lock status by household
— Role 03

Finance Officer

Dues, levies, utilities, receipts, refunds, and resident statements — all in one place. Prepare the numbers before the chairman asks.

Sees & manages
Dues collection Utility billing Receipts & refunds Resident statements
— Role 04

Security Personnel

Gate verification, visitor approval, walk-in logs, incident reporting, and shift handover. Authorised access keeps moving, even without live internet.

Sees & uses
Gate kiosk (offline) Visitor verification Incident raising Shift handover
Show us your community

Show us your community. We'll show you the number.

Free runs the ledger, keeping dues, payments and receipts on one clear record. Premium runs the Lock, connecting agreed payment rules to services and releasing them automatically when payment is made. Limestone is paid only when your space collects. If you have not collected, we don't get paid.

Get started today → Talk to a real person

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